Events Coordinator

Summary

Events coordinators plan and organise special events, such as parties, wedding receptions, product launches, banquets, meetings, conferences and conventions.

Duties & Tasks

Events coordinators may perform the following tasks:

  • talk with clients about events and offer suggestions to ensure their requests can be met
  • negotiate the type and costs of services to be provided, in line with a budget
  • organise the venue and ensure that it is appropriately set up, with regard to seating and decor
  • consult with management to ensure adequate staff members are rostered for duty, and with catering staff to plan the menu
  • consult with service providers such as entertainers and transport companies
  • coordinate staff to make sure that the program of events occurs on time, for example, speeches and the serving of food and refreshments
  • oversee work by contractors and report on variations to work orders
  • find solutions to any problems that arise concerning services or programs provided
  • advise senior management on matters requiring their attention and implement their decisions
  • follow up with clients to arrange payment and, after the event, to evaluate the service provided
  • collect and analyse data on projects undertaken, and report on project outcomes.

Working Conditions

Depending on the size of the establishment, events coordinators may work independently or as part of a team. They often work irregular hours, and on weekends and public holidays.

Personal Requirements

  • enjoy working with people
  • good organisational skills
  • attention to detail
  • good interpersonal and supervisory skills
  • good communication skills
  • good grooming and presentation
  • comfortable working with computers
  • able to negotiate, organise, delegate and work under pressure
  • good time management skills.

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